Retreat Planning Agency
Organize Your Retreat in Croatia & Worldwide
Your retreat. We handle everything.
Licensed Croatian agency for yoga teachers, retreat leaders and private groups — venues, contracts, payments, chefs, transfers and on-site support, from idea to retreat.
Run retreats abroad without the risk, admin or guesswork
Whether you're a retreat leader building your own program or looking to organize a retreat for a private group, we offer you the services of our licensed travel agency and a reliable team from start to finish.
We work across yoga, wellness and travel experiences of every kind — pilates, music, art and similar practices are all welcome. Same venues, chefs and logistics, whatever the program.
Yoga teachers & retreat leaders
You have a following, a program and a vision. We handle the rest — venue, contracts, payments, chefs, transfers. You arrive and teach. All three plans mentioned below are designed for you.
Private & corporate groups
Your company, family or friend group wants a bespoke retreat — yoga, wellness, team-building or simply a beautiful few days somewhere. We organize everything end to end. Full-Service On-Site is the plan built for this.
Three ways to work with us
Every plan includes us as your legal organizer of record — the foundation that protects you and your participants. Choose how much you want off your plate.
Legal & Payments
You organize it — we make it legal and safe
minimum €800 per retreat
EU retreat leaders only
- Registered agency as your legal organizer of record
- Participant payments through our secure account
- Compliant booking contracts for participants
- Invoicing & payout reconciliation
- Venue & supplier organization
- On-site support
Remote Planning
We organize it all — a fixed price per participant for you and us
set on a minimum group — every extra guest, you earn more
- Everything in Legal & Payments
- Venue scouting & price negotiation
- Private chef & menu planning, or meal organization
- Excursions, activities & transfers
- Remote coordination during the retreat
- Optional: we talk to your guests & take their payments — or you do, your choice
- On-site support
Full-Service On-Site
The flagship — we're with you the whole retreat
limited availability — selected number of retreats per season
- Everything in Remote Planning
- Dedicated GYT host on-site the entire retreat
- Daily logistics, drives & problem-solving live
- Personal welcome & departure for all participants
- The service our 5-star reviews are written about
- Photos & video of your retreat included
- Optional: we talk to your guests & take their payments — or you do, your choice
Have a different idea in mind? If none of these plans quite fit, tell us how you'd like to collaborate — we're always open to a proposal.
Propose a CollaborationSee the venues before you decide
Browse our handpicked villas and retreat venues across Croatia, Europe and worldwide.
Legal & Payments
For yoga teachers & retreat leadersYou have already organized the venue, the chef and the program, and you set your own price. You just need a licensed agency to handle the legal framework and collect payments compliantly — so you and your participants are protected, and the money flows cleanly. We simply take 10% of what flows through our account (minimum €800). The price is yours to decide.
- Registered Croatian agency as your legal organizer of record
- All participant payments collected through our secure account
- Compliant booking contracts and cancellation terms
- Invoicing and payout reconciliation
- Tax-compliant documentation
| Package component | Participants pay | GYT fee (10%) | Net payment |
|---|---|---|---|
| Venue | €5,000 | €500 | €4,500 paid to venue |
| Meals & chef | €2,000 | €200 | €1,800 paid to chef |
| Yoga program * | €4,000 | €400 | €3,600 paid to you |
| Total | €11,000 | €1,100 | €9,900 paid to you & suppliers |
* Including a yoga program fee in the package is optional — useful if you prefer participants to pay your teaching fee through us rather than invoicing them directly. GYT's 10% applies to everything that flows through our account, including the yoga fee.
Remote Planning
For yoga teachers & retreat leadersYou bring your program and your students. We find the venue, hire the chef or organize meals, book transfers and excursions, negotiate every contract, and coordinate all suppliers — from the first call to the day your participants arrive. You get updates, not tasks.
Everything is handled for you. Together, we agree one clear price per participant for the retreat — so you know exactly what each student pays and what it covers. On top of that, you set your own teaching fee per person: it's entirely your decision how much to charge, and every euro of it is yours.
- Everything in Legal & Payments
- Venue scouting from our verified network across Croatia & Europe
- Private chef or restaurant meals, with full menu planning
- Airport and local transfers arranged
- Excursions and optional activities booked
- All supplier contracts managed, with remote coordination throughout your retreat
- Optional: we communicate with your guests throughout the booking process and take their payments — or you do, whatever you prefer
an example only — your price depends mainly on the venue ~€1,300
- Private villa — exclusive use, yoga space included
- Private chef — all brunches and dinners, full dietary catering
- Our planning, coordination & remote support before and during the retreat
A sample to show what's included — the real price depends mainly on the venue you choose. Your teaching fee sits on top: you set it, and every euro is yours.
Full-Service On-Site
For retreat leaders or private & corporate groupsOur flagship service. A dedicated GYT host is present for the full duration of your retreat — managing logistics, solving problems on the spot, and making sure every detail is handled so you never have to think about it.
Ideal for yoga teachers who want maximum support, and for private or corporate groups who want a complete, white-glove retreat experience organized entirely by us.
- Everything in Remote Planning
- Dedicated GYT host present for the entire retreat
- Daily logistics, coordination & live problem-solving
- Personal welcome and departure for all participants
- Bespoke corporate wellness programs on request
- Professional photos & video of your retreat included
- Optional: we communicate with your guests throughout the booking process and take their payments — or you do, whatever you prefer
Custom proposal · selected number of retreats per season
Get in Touchan example only — your price depends mainly on the venue ~€1,600
- Private villa — exclusive use, yoga space included
- Private chef — all brunches and dinners, full dietary catering
- Our planning, coordination & support before and during the retreat
- Everything above, plus:
- Dedicated Green Yogi host on-site for all 7 nights
- Photos and videos of the retreat
A sample to show what's included — the real price depends mainly on the venue. Every Full-Service retreat is quoted individually; get in touch for a full proposal.
Your own reservation system — ready whenever you need it
Every retreat leader working with us gets a real reservation system built for retreats — not a shared spreadsheet, not another inbox to manage. It's yours to use as much, or as little, as you want.
Guest lists that build themselves
Anyone who books through your retreat page appears in the reservation system automatically — no copying details out of an email into a spreadsheet. If a booking comes another way, like a custom request, you can enter it yourself directly into the system.
A booking form built around your retreat
Add the questions you actually need — dietary preferences, excursion interest, anything specific to your retreat — and every answer comes in with the booking, not a separate form to chase down.
Rooming, sorted for you
Guests can name who they're sharing with, and matching happens automatically.
Payment reminders that send themselves
Automatic reminders go out before a balance is due, so you don't have to think about it.
From idea to retreat in four steps
Free call
Tell us your vision, group size, dates and budget. We'll tell you honestly what's possible and which plan fits.
Proposal
Venue options, sample menus, full costs and a clear quote — usually within one week of our call.
We organize
Contracts signed, payments collected, suppliers booked. You get updates — not tasks.
You arrive
Everything is ready. You teach, lead or simply enjoy — we handle the rest, on-site or from a call away.
Teachers who came once, stayed for good
"From the beginning, Gorana was so very knowledgeable in helping us pick the perfect location. She organized a personal chef, booked our group tours and even personally handled transfers. I have organized many retreats but have never received this level of service before."
"We have guided 7 international yoga retreats, and Gorana's stellar organization, response time, attention to detail and calm demeanor exceeds all others. The venue, yoga props, homemade meals, excursions and seamless transfers were perfect."
"An absolutely trustworthy, professional, ethical company run by women. I only entrust Gorana with the organization of our yoga seminar."
Organizing a retreat — frequently asked questions
What does "organizer of record" mean and why does it matter?
Selling packaged travel — accommodation plus activities — requires a licensed travel organizer under EU package-travel rules. As a registered Croatian agency, we carry that legal role, including financial responsibility and participant guarantees, so you can sell your retreat without becoming an unlicensed tour operator.
How much does it cost to organize a retreat in Croatia?
Our plans start at 10% of retreat payments (minimum €800) for legal and payment handling. With Remote Planning we also find the venue, arrange meals, transfers and activities, and agree the retreat price with you — it covers everything included, with our planning fee (roughly 10% per person, based on a minimum group size) built in. You then set your own teaching fee per person and keep all of it. Full-Service with an on-site host is a custom proposal. See the sample above for real numbers.
Do you only organize retreats in Croatia?
Croatia is home and our deepest network, but we organize retreats worldwide — recent and upcoming retreats include Spain, Hungary, Lithuania and Thailand.
Do you organize non-yoga retreats?
Yes. We organize retreats across yoga, wellness and travel experiences of every kind — pilates, fitness, music, art, food-focused, corporate and private group retreats among them. The same venues, chefs and logistics — whatever the program.
How far in advance should I start planning?
9–12 months ahead is ideal for the best venues at the best prices, especially for May–October dates in Croatia. Shorter timelines are possible — ask.
Can I switch between plans from one retreat to the next?
Yes. Many teachers start with Legal & Payments for a retreat they have already organized, then move to Remote Planning or Full-Service once they see how much time and stress it frees up.
Planning a retreat? Let's talk.
Book a free 30-minute call or send us a quick note — whichever you prefer.
Tell us your vision, group size and dates, and we'll take it from there.
You can also email us directly at
info@greenyogitraveler.com
Or get monthly tips for organizing retreats — join the retreat leader newsletter.